Privacy & Cookies Policy

Personal Data and Privacy Statement

1) All website visitors

Summary information is collected automatically by our system e.g. number of visitors to the site. This information is used to monitor use of the web site and will not contain information that can identify you as an individual. Apart from this information, the only other data we collect is from any forms on this site that you may choose to complete.

  • Cookies

We use a number of different cookies on our site. If you do not know what cookies are or how to control or delete them then we recommend you visit the About Cookies website for detailed guidance.

Currently we operate an ‘implied consent’ policy which means that we assume you are happy with this usage. If you are not happy, then you should either not use this site, or you should delete the cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (called Incognito in Chrome, InPrivate for Internet Explorer, Private Browsing in Firefox and Safari).

  • First Party Cookies

These are cookies that are set by this website directly.

  • Google Analytics

We use Google Analytics to collect information about visitor behaviour on our website. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. This Analytics data is collected via a JavaScript tag in the pages of our site and is not tied to personally identifiable information. We therefore do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are. You can find out more about Google’s position on privacy as regards in its analytics service.

  • Third Party Cookies

These are cookies set on your machine by external websites whose services are used on this site. Cookies of this type are the sharing buttons across the site, which allow visitors to share content onto social networks. Cookies are currently set by Twitter and Facebook. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of our website. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on this website.

You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out or delete such information.

2) Stroud & District AC members

In becoming a member of Stroud & District Athletics Club, we will collect certain information about you which will include your name, date of birth, gender, membership number, email address, address, telephone number, and details of any coaching or officiating licenses you hold (Athletics Data).

When you become a member of or renew your membership with Stroud & District Athletics Club you will automatically be registered with England Athletics. We will provide England Athletics with your personal data which they will use to enable access to an online portal for you (called myAthletics). England Athletics will contact you to invite you to sign into and update your MyAthletics portal (which, amongst other things, allows you to set and amend your privacy settings). If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics, please contact

  • Why we will collect it

We will collect and process your Athletics Data for the purposes of registering you as a member of EA and administering your involvement in the club. We will process it on the basis of legitimate interests. The legitimate interests are the interests of registering you as a member and to administer the club. We will only use your Athletics Data for the purposes of registering and administering your involvement in the club unless you have opted in to any subscriptions.

  • How long we will keep it

We will retain your Athletics Data for such time as you are an athlete registered with us and will then delete your information on a staged basis as follows:

Type of info

Date of deletion

Athletics Data

Four years after an individual has not played an
active part in the sport.

URN, name and date of birth

This information will be anonymised after the four
year period referred to above.

Name where athlete has represented England at
any level

For such time as the athlete represents England
and for x years thereafter.

  • Your rights

You have the following rights under data protection legislation:

  • to access a copy of the information comprised in your personal data;
  • to object to processing of your personal data that is likely to cause or is causing damage or distress;
  • to prevent processing for direct marketing;
  • to object to decisions being taken by automated means;
  • in certain circumstances, to have inaccurate personal data rectified, blocked, erased or destroyed;
  • to claim compensation for damages caused by a breach of data protection legislation.
  • Sharing your data

We may share your Athletics Data with athletics partners such as UK Athletics in order to adminster your membership of the club. We will not transfer your data to any other third parties without obtaining your consent and, where possible, will anonymise your data before sharing. We will also not share any other personal data you provide to us that is not Athletics Data.

  • Privacy policy

All of the personal data we collect from you will be collected, stored and processed in accordance with the terms of our privacy policy which can be located here

  • Complaints

If you have any concerns or complaints in relation to how Stroud & District Athletics Club collects and/or processes your personal data, you should contact a member of the club committee in the first instance. If you are dissatisfied with how your concern/complaint is dealt with by Stroud & District Athletics Club, you have the right to report your concern/complaint to the Information Commissioners Office (

3) Athletes entering our races.

You agree that we may publish your Personal Information as part of the results of the Event and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licences or for publishing results either for the event alone or combined with or compared to other events. Results may include (but not be limited to) name, any club affiliation, race times and age category.

We promise not to pass any of your details on to any other third party and will only use the information you supply to us for the purpose for which it was given to us.